University-Level Staff Excellence Award Guidelines

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The purpose of this award is to recognize a staff member (Administrative Professional and/or Civil Service) who has made significant contributions to furthering the mission of Southern Illinois University Carbondale.


The University-Level Staff Award is one given to a Civil Service and/or Administrative Professional Staff member who demonstrates excellence in overall work performance, performing duties at a level above and beyond normal job requirements that results in furthering the University’s mission; contributes to student success through student mentoring, concern for student welfare, willingness to help, and other activities that improve the student experience at SIU Carbondale; promotes inclusive excellence and demonstrates an active commitment to creating a more equitable campus environment and enhances our understanding of one another; and, exemplifies professionalism and serves as a positive role model for faculty, staff, and/or students.


Nominations for the award may be proposed by individuals internal and external to the University.  The nomination materials should include: 

  1. a nominating letter from a “sponsor” for the individual nominated.  This sponsor will assume the coordination role for assembling the package of materials described below.  The sponsor letter will be no more than four typewritten pages in length;
  2. a current resume or vitae of the individual being nominated including a complete professional employment history.  There is no limit to the length of this document but it should be a resume or vitae and is not to include exhibits or supporting information.  The burden of making the case for excellence lies with the letters and the professional history of the nominee; and
  3. up to six supporting letters of no more than two typewritten pages each.  Depending on the award, letters can be from individuals within and external to SIU Carbondale.
  4. Checklist cover page.

The complete package (sponsor letter, resume or vitae and up to six supporting letters) must be received by the nomination deadline.  All materials should be submitted to the Office of the Vice Chancellor for Administration and Finance, Anthony Hall 214, Mail Code: 4315, Attention:  University-Level Staff Excellence Award Committee.  Nominations may also be submitted electronically to

The Award Committee reviews submissions and deliberates, considering the Purpose of the Award and the Criteria for Selection.


Nominations are due Friday, January 26, 2024, 4:30 p.m..   Materials will not be accepted after the deadline.


The University-Level Staff Excellence Award Committee is to be comprised of Constituency Representation and past recipients of the award.  The Committee will evaluate nominations and select no more than one (1) Civil Service and one (1) Administrative Professional recipient for this award. 


A current, full-time SIU Carbondale Staff member employed with the University for a period of five (5) consecutive years.  This award is permanent recognition of an outstanding staff member and is, therefore, awarded only once during his/her career at SIU Carbondale. 


A framed certificate and a $1,000 monetary award are to be granted to the recipient of the University-Level Staff Excellence Award.  The recipient will also receive recognition at the annual awards reception and May commencement ceremony. 

A reserved parking space is provided from August 1 through July 31; recipients must have a valid parking decal.

Note:  Awards received may be subject to Federal and State taxes as required by law.